PRESENTATION AND POSTER GUIDELINES
If you are participating as either a speaker or poster presenter for Blood19, please read through the information below. If you have any queries, please contact firstname.lastname@example.org.
All presenting authors (oral and poster) will be required to register for the Meeting in order to ensure their abstract(s) is included in the final program. Meeting registrations are available now. To register yourself, please click here.
In order to allow us to include your details in the published Meeting Handbook and have your abstract included in the Meetings proceedings, note that you needed to have registered no later than 6 September 2019. Otherwise we regret that your presentation may have been removed from the program.
If you decide to withdraw your abstract, please advise us as soon as possible so that the program can be adjusted accordingly.
- Please allow 2-3 minutes within your presentation time for questions at the end. Please see your acceptance email for the specific timing of your presentation.
- PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup.
- At least 2 hours prior to your first session, please take your presentation on a USB stick to the Speakers Preparation Room. The AV technicians will load it onto the Meeting PCs and return your USB stick. As a backup we recommend you bring two copies on separate memory sticks, and that you bring any video and audio files embedded into your presentation as separate files.
- If you would prefer to bring your own laptop, please ensure you visit your presentation room in plenty of time prior to your talk to ensure your laptop can be tested. If using a Mac, please also bring your own HDMI adaptor.
- Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio-visual equipment at some stage before you are scheduled to speak.
- Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson.
Please save your slide setup in 16:9 ratio (widescreen) to fit the projection being used.
Speakers Preparation Room
A Speakers Preparation Room is located on Level 1, adjacent the Vocus Boardrooms and will be open at the following times:
Sun 20th Oct 0700-1700
Mon 21st Oct 0700-1700
Tue 22nd Oct 0730-1700
Wed 23rd Oct 0800-1000
Poster Set up and Display
- Posters will be on display in the Exhibition Hall from 0945hrs, Sunday 20th October to 1100hrs, Wednesday 23rd October.
- Posters must not be removed before 1600hrs on Tuesday 23rd October. If you wish to keep your poster, please ensure you remove your poster before 1100hrs on Wednesday 23rd October. All posters remaining after this time will be destroyed.
- The scheduled poster session will take place on Monday 21st October from 1700hrs - 1830hrs. Poster presenters should be in the vicinity of their poster during this time.
Preparation of Posters
- POSTER SIZE: Your poster will be printed at A0 size i.e. 1189mm high x 841mm wide (portrait orientation only).
- POSTER TEMPLATE: These templates have been created to assist you in your preparations. You do not have to use either of these templates and can create your own.
- Click here for powerpoint template (A3 size, will be exported and resized to be A0)
- Click here for InDesign template (if you have the Adobe InDesign software)
- IMAGES: Please ensure all images included are a minimum of 1MB to ensure the quality is retained for printing.
- FONT: Please ensure only standard fonts are used, Arial or Helvetica. Do not use any special fonts as text may be lost when imported for print.
- POSTER NUMBER: Please ensure your poster number as advised on your acceptance email (eg. P005) is displayed prominently in the top left corner of your poster for identification. Please ensure your poster number is the same font size as your poster title.
- FINAL PDF: You must supply your poster artwork as a print ready PDF file at 300dpi resolution.
- Failure to provide files compliant with the instructions above could impact on the print quality of your poster.
- Your final poster PDF must be uploaded via the online poster portal by 5pm 23 September 2019. Failure to provide your poster artwork by this date could result in your abstract being removed from the program. Please find your personalised link to the poster portal on your poster acceptance email.
Guidelines for Poster Presentation
- INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
- ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.
- BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.
- TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.
- MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
- SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?
- FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"